Legal Administrator, Rivonia

Maphike Attorneys Inc. (“Maphike Inc”) is a dynamic, innovative specialist boutique law firm with vast experience within the legal industry and corporate South Africa in various sectors and areas of law.

We provide a professional, efficient, quality, and an affordable full suite of legal services to SMMEs, “Start Ups”, Innovators, Academics, Corporates, Disrupters, Individuals, and Creatives within diverse sectors and/or industries in South Africa and Globally. We assist our clients with their various legal requirements in our areas of expertise: Corporate Commercial Law, Commercial Litigation, Entertainment Law, Intellectual Property Law, Information Technology Law, and Media Law.

Maphike Inc. is a law firm of the future. We believe that our clients should have access to us from anywhere in the world. We are therefore stamping ourselves as the forerunners in legal technology by assisting our clients from across the globe at the click of a button.

As part of our growth plans, we are looking to hire a Legal Administrator with exceptional administrative and research skills. In our environment, the Legal Administrator will be expected to work comfortably under pressure with tight deadlines in a fast-paced environment.

To ensure success, the suitable incumbent should be detail-oriented, exercise sound judgment, and must have exceptional written and verbal communication skills and strong administrative background with a keen interest in providing purposeful support to lawyers. Top candidates will be familiar with key legal principles and possess incredible accuracy, strong IT skills, and excellent time management.

The successful candidate will work closely with and provide administrative support to the Managing Director.

Legal Administrative Assistant Responsibilities:

• Perform accurate legal research and analysis.
• Interpret laws, rulings, and regulations in legal documents.
• Compile, proofread and revise drafts of legal documents and reports.
• Daily record keeping with electronic and hard copy filing of documents.
• Obtain relevant information from clients, other organizations, suppliers or agencies.
• Create and organize information and generate reference tools for easy use by the office.
• Prepare and format legal and management reports.
• Maintain and update databases and tracking systems.
• Respond to all case-related queries and manage our information email address.
• Ensure efficient and effective administrative information and assistance.
• File records and log incoming and outgoing mail per client file.
• Enhance attorneys’ effectiveness by monitoring case progress.
• Alert staff lawyers of issues requiring their attention.
• Maintain contact with clients and opposing counsel.
• Contribute information to the legal team during case reviews.
• Conclude cases by verifying outstanding balances and preparing settlement documentation.
• Update professional knowledge by participating in educational opportunities and reading professional publications.
• Build positive client relationships through effective communication, establishing trust, and maintaining confidentiality.
• Schedule meetings and legal proceedings, answer phones and maintain digital and physical records.
• Transcribe meeting notes and draft file notes. Diarising “to-do lists” arising from meetings and file notes.

Minimum requirements:

• Grade 12
• Bachelor's Degree in Law or related (essential).
• Paralegal and/or secretarial certificate (desired).
• 1-2 years of experience in a legal environment.
• Analytical thinker with detailed research proficiencies.
• Ability to grasp and interpret legal documents.
• Systematic knowledge of databases and tracking systems.
• Fantastic organizational skills and detail-oriented.
• Ability to work under pressure and meet deadlines.
• Ability to work independently and as part of a team.
• Brilliant written and verbal communication skills.
• Proficient in Microsoft Office, and other relevant software.