Branch Administrator, Rustenburg

Liaising with clients and their safety officers/SHE Reps

Submit monthly reports, inspections, training statistics and registers to the Health and Safety department at Head Office

Creating and maintaining branch and client health and safety files and records

Assisting Branch/Area Managers with branch and site specific health and safety training requirements

Assisting Branch/Area Managers with Risk Assessments annually and for new contracts

Conduct Health and Safety branch self-audits– The audit is already created and will be given to you

Ensuring new and current employees have done the company induction training and aware of the company’s SHE policies and procedures.

Maintaining the branch notice board by updating necessary documents and ensuring symbolic safety signs around the branch are always clear and visible

Ensuring that all new employees required to carry firearms have the correct documentation. There must be a proficiency certificate and a statement of results which must be verified on the PFTC home page. .

Maintaining the DMS system by obtaining documents from officers carrying firearms and uploading the documents to the DMS system

Pulling reports from DMS and submitting it to the NDFO and the firearms compliance administrators at Head Office

Checking all firearm registers at branch and sites to ensure that procedures and processes are followed.

Ensuring all firearm registers are correctly filled out and signed at the branch and at all sites where there is a requirement for firearms.

Ensuring procedure is followed regarding safes and keys for the safe

Ensuring officers carry permits while on duty

Ensuring that the licenses are renewed by communicating with Head Office firearms administrators.

Ensuring that each firearm at the site has its respective license on the file/on person

Ensuring that documents for officers carrying firearms (PSIRA, Competency, ID, Reg 21 is on file at the respective site on the site file.

Ensuring that the CIIV book is always filled when firearms are transported from one place to another with the correct licence and the documentation for the person transporting the firearms.

Read and understand the Firearms Control Act

Conduct Branch/Site Firearms Audit (from NDFO)

Preferred qualifications/attributes/skills

Grade 12(Matric)

Relevant administrative qualification will be advantageous

Previous administrative experience, preferably within the security industry

Computer literate (MS Word, Excel, and Outlook)

Strong computer and report writing skills

Strong communication and interpersonal skills

Ability to work under pressure and meet deadlines

High level of confidentiality and professionalism

Ability to multitask

Clean criminal and credit record

Driver’s license

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