Project Coordinator: Board Performance Evaluations – …, Sandton

Our client is a leading professional body dedicated to advancing corporate governance and director development in South Africa.

They are seeking a highly organised and detail-oriented Project Coordinator to join their Board Performance Evaluations (BPE) team.

This role is ideal for a project coordinator / project administrator who thrives in a client-facing, fast-paced, professional services environment, and is passionate about delivering high-quality governance and evaluation projects.

Role Purpose

The Project Coordinator is responsible for the end-to-end coordination and administration of Board Performance Evaluation projects, ensuring seamless execution, strong stakeholder communication, and high-quality deliverables.

This role plays a critical part in maintaining the organisation’s professional reputation, service excellence, and client satisfaction.

Key Responsibilities

Project Coordination & Administration

• Manage and track client requests, proposals, tenders, and bids
• Prepare and coordinate project documentation, agreements, and deliverables
• Develop and manage Gantt charts, project plans, and timelines
• Track project progress using digital project management tools
• Provide regular project updates and escalate risks where required
• Coordinate multiple projects simultaneously to meet deadlines

Client & Stakeholder Engagement

• Act as the primary point of contact for project stakeholders
• Lead project kick-off meetings and client engagements
• Coordinate meetings, workshops, interviews, and travel logistics
• Maintain clear and professional communication throughout project lifecycle

Questionnaire & Data Management

• Prepare and manage project questionnaires and survey tools
• Monitor survey completion and track response rates
• Extract and analyse data using Excel and reporting tools
• Conduct quality control checks to ensure data accuracy

Reporting & Deliverables

• Perform quality assurance on project deliverables
• Prepare reports and documentation for facilitators and clients
• Conduct project reconciliations (income & expenses)
• Manage post-project client satisfaction surveys

Financial Administration

• Prepare and submit client invoices
• Track and follow up on debtors
• Manage facilitator invoices and approvals
• Support basic project financial tracking and reconciliation

Minimum Requirements

• 2–3 years’ experience as a Project Coordinator / Project Administrator
• Experience in a corporate, consulting or professional services environment
• Strong project coordination and administration skills
• Intermediate to advanced Microsoft Excel and MS Office
• Experience working with surveys, data analysis, or reporting tools
• Ability to manage multiple projects and deadlines simultaneously

Advantageous

• Project Management certification
• Experience in governance, consulting, or professional services environments
• Exposure to Board / Executive-level stakeholder engagement
• Experience with Gantt charts and project tracking tools

Key Competencies

• Strong attention to detail and organisational skills
• Excellent communication and stakeholder management ability
• Ability to work under pressure and manage competing priorities
• Strong problem-solving and coordination skills
• High level of professionalism and client service orientation
• Ability to engage confidently with stakeholders at all levels

Remuneration

Market Related Salary

Interested?

Apply online

Brought to you by AGC Legal Recruitment

. Skillset Required: Project Administrator, Project Coordinator, Project Planning, Gantt Charts, Stakeholder Management, Client Engagement, Project Scheduling, Data Analysis, Excel Reporting, Survey Management, Project Reporting, Project Financials, Project Reconciliation, Tender Administration, Bid Coordination, Board Evalutions, Professional Services, Corporate Governance