Procurement Officer (Renewables) - Cape Town, Soweto

Employer company TotalEnergies Renewables Southern Africa

Domain Finance, General Services, Secretarial/Administrative Support

Type of contract Regular position

Experience Minimum 6 years

Regular interaction with a number of divisions/departments in TERSA

Interaction with internal&external parties; staff, contractors etc.

Maintain vigilant respect of local laws and regulations.

Work in accordance with COMPANY's rules, procedures&policies

About TotalEnergies Renewables Southern Africa:

TERSA operates in a strong growth and highly competitive environment.

TERSA maintains a high growth rate

These stakes require permanent coordination with business entities, the Branch and Company.

TERSA is invested in 86 MW PV which is in operation and 619 MW of wind, PV and BESS which are under construction in South Africa

Activities The Job holder assists the Manager, TGP as well as the local entity and participates to the processes of contracts and procurement entity by performing the following tasks:

Work closely with the technical entities to create the contracts dossier, develop a clear definition of contractual responsibilities and discuss the agenda including validation of contracts strategy, negotiation and analysis of commercial bids and participation in recommendations to award.

Adapt standard and template documents to local conditions

Provide professional advice and guidance to all contract owners/entities with respect to contractual matters

Liaise with C&P Methods/planning/market and TGP for reporting and statistics matters

Keep informed of best practices in contracts procedures for improvement of contracts practices in TotalEnergies

Use frame agreements signed by shareholders

Ensure follow-through of compliance due diligence for suppliers and representatives in line with Anti-Corruption Policy.

The job holder executes the following contracts activities

Prepare and maintain an up-to-date list of qualified contractors/suppliers/potential tenders/contracts with updated information in order to perform market studies; analyze and assess all possible answers from the market.

Participate to the validation of the contracts strategy through arranging and attending Contracts Committee Meetings, pre-qualifying bidders, defining target prices and defining criteria for evaluation.

Establish CFT commercial documents : prepare and send out the dossiers of pre-consultation and Standard or Complex invitations to bid, verify the alignment with HSE clauses, Company rules, Procedures, Instructions and applicable legislation when issuing all technical contracts and when drafting contractual and commercial terms and conditions, verify the Terms&Conditions (standard, general and financial) and compose contracts from standard contracts or without standard contract and create outline agreements.

Conduct the Terms&Conditions bid analysis and negotiation

Conduct the commercial bid analysis and negotiation thereby creating a clear definition of responsibilities and documents together with the DUET (with technical entities)

Participate in recommendations to award through contracts Committees or DOA award validation and tracing of tender documents

Participate in the signing of formal document after approval from authorities and partners and clarification of rights and obligations of both signing parties according to DOA

Input all contracts/suppliers data/documents in the contracts and suppliers database

Handover contracts to the contract Partners’ Entities

Prepare files for the settlement of lawsuits in relation with the juridical, insurance and financial department

Monitor on-going contracts status, participate to claims, amendments and contract renewal discussions and Review supplier’s performance with the Duet (with technical entities)

The Job holder adheres to the HSE rules

Be in constant alignment with HSE company rules, Procedures, Instructions and applicable legislation

Take the necessary measures to avert immediate threat of danger. Exercising caution as necessary to avoid danger to persons and installations

Candidate Profile Qualification and background

Completed Degree/National Diploma in Commerce Supply Chain/Logistics/Business Management

Professional experience: 5 - 10 years in contracts within the industry Mining; Oil and Gas or Renewables Industry

Main Personal Abilities: Good Human Relations, Problem Solving and Planning / organizing / coordinating / Team spirit

Good command of English language and communication skills

Intermediate level in Contracts technical Competencies required

C&P tools certification required

Demonstrable general knowledge and understanding of commercial, legal and insurance issues affecting the company in general

Additional Information TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.

TotalEnergies is an equal opportunity employer and all applicants that meet the specified criteria will receive consideration for employment without discriminating unfairly on any arbitrary ground, including but not limited to race, gender, sex, ethnic or social origin, colour, sexual orientation, age, disability, religious conscience belief, political opinion, culture, language, marital status, or family responsibility

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