Project Coordinator (Perth, Western Australia), Soweto

About the role Reporting to the Managing Director, you will act as a key support function across the business— coordinating project activities, managing executive administration, and ensuring the smooth execution and follow-through of business priorities across multiple regions.

Key responsibilities

Provide high-level executive and administrative support to the Managing Director

Manage a busy diary, schedule meetings, and coordinate logistics

Track project timelines, action items, and deliverables across the business

Support operational coordination between departments and stakeholders

Prepare correspondence, reports, presentations, and operational documents

Take accurate meeting minutes and follow up on action items

Maintain organised records, files, and operational documentation

Assist with travel arrangements and ad hoc operational tasks

What you'll need

3–5 years' experience in a project coordination, executive assistant, or administrative role

Background in a project-based or operational environment advantageous

Experience working across international or multi-regional operations

Proficiency in Microsoft Office Suite and general business systems

Excellent organisational and time-management abilities

Strong written and verbal communication skills

Professional, discreet, and able to work independently with minimal supervision

Full working rights in Australia— essential

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