Office Coordinator (Forensics and Corporate Finance), Soweto

Administrative Support

Business unit diary management

Perform general administrative duties, including photocopying, scanning, mailing, and filing.

Assist in the preparation of reports, presentations, and other documents.

Centralised travel desk management, including booking of flights, car hire and accommodation.

Events and functions management

Assist directors with expense claims

Reporting for BU

Archiving

Scheduling and Coordination

Scheduling and preparations / coordination of meetings, conferences, events, and training.

Manage diaries for Directors.

Schedule/Assist and coordinate meetings, appointments, and travel arrangements.

Call screening, Conference Call preparations&Teams Meeting scheduling.

H&S rep reporting.

Regional PO management (processing, follow up, etc)

Project communication to regions GOA

Data Entry and Record Keeping

Knowledge management/BI representative for BU

Enter data accurately into databases and maintain updated records.

PO creation and follow up with Finance team.

Keep track of department expenses and reimbursements.

Support for Staff

Facilitate travel desk requirements

Assist colleagues with tasks as needed.

Collaborate with team members to ensure efficient workflow.

Provide support during special projects and events.

Tracking LearnConnect completion progress and submitting reports to L&D.

Office Equipment, Maintenance sourcing and management of stock and items.

Reporting on various items to GOA Forum.

Assist with Risk management requirements and adherence.

Facilitate tender requirements with centralized tender function.

Technology Proficiency

Utilize office software such as word processing, spreadsheets, and presentation tools.

Troubleshoot basic technical issues and coordinate with IT support when necessary.

Formatting presentations for Director and staff.

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