Payroll Officer, Soweto

Job Purpose To ensure the accurate and timely processing of payroll, maintain payroll records, ensure compliance with statutory requirements, and provide responsive support to employees and management on payroll-related matters.

Key Responsibilities

Payroll Processing

Process monthly payroll accurately and within set deadlines.

Review and verify payroll input for completeness, accuracy, and authorization.

Capture and process salaries, wages, overtime, allowances, and deductions.

Ensure accurate calculation of statutory and voluntary deductions.

Time&Attendance

Manage and maintain Time&Attendance data using SAP or similar systems.

Process leave, overtime, and attendance-related adjustments.

Ensure correct integration of T&A data into payroll systems.

Payroll Administration&Compliance

Ensure compliance with legislation (e.g. BCEA, tax regulations, UIF, PAYE).

Maintain payroll records in line with data protection requirements (POPIA).

Process salaries, increases, bonuses, back pay, and terminations.

Prepare and submit statutory reports and payments.

Generate and distribute payslips.

Reconciliations&Reporting

Reconcile payroll accounts and third-party payments (e.g. garnishments, benefits).

Generate payroll reports for management, HR, and Finance.

Support audit processes by ensuring accurate and complete records.

Employee Support&Customer Service

Respond promptly to payroll-related queries from employees and management.

Provide clear and accurate information regarding payslips, deductions, and policies.

Ensure a high level of internal customer service and responsiveness aligned to SLA requirements.

Stakeholder Engagement

Liaise with HR, Finance, and line managers on payroll inputs and approvals.

Engage with external stakeholders such as SARS, UIF, and benefit providers.

Coordinate payroll sign-off processes before payment runs.

Continuous Improvement

Identify opportunities to improve payroll processes and efficiency.

Support payroll system enhancements and implementation projects.

Maintain up-to-date knowledge of payroll legislation and best practices.

Key Relationships Internal

Employees

Line Managers

HR Team

Finance Department

External

SARS, UIF, and statutory bodies

Payroll service providers

Benefit administrators

Qualifications, Skills, and Experience

Qualifications and Experience

Diploma or Degree in Accounting, Finance, or Payroll.

Payroll certification (advantageous).

Minimum 3 years’ experience in payroll administration.

Experience managing large or high-volume payrolls.

Exposure to payroll audits, reporting, and compliance.

Skills and Competencies

Strong knowledge of payroll systems (e.g. SAP).

Advanced Microsoft Excel skills.

Understanding of payroll legislation and statutory requirements.

Strong attention to detail and accuracy.

Good analytical and problem-solving skills.

Excellent communication and interpersonal skills.

EEO Statement Vector Logistics supports the principles of Employment Equity and is committed to building a diverse and inclusive workplace. Preference will be given to candidates from designated groups in line with our Employment Equity Plan.

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