Administrative Support Intern (1 year FTC), Stutterheim

Description

Job Responsibilities:

General secretarial duties and diary management of executives.
Scheduling and managing appointments for executives.
Coordinate internal and external meetings, events, and stakeholder engagements.
Prepare minutes and follow up on action items from scheduled meetings.
Prepare documents, presentations, briefing packs, and reports
Front office contact management and stakeholder liaison.
Data capture, report writing, and basic data analysis.
Public relations support where assigned.
Communication and coordination with shareholders, board directors, and team members at all levels
Perform administrative tasks & render administrative support to the Exco members.
Manage email correspondence and incoming communications, prioritising urgent matters
Maintain confidential records and handle sensitive information with discretion
Project management follow-up and coordination of EXCO activities.
Conduct research, compile data, and prepare summaries for executive decision-making
Liaise with internal teams and external partners on behalf of executives
Make travel arrangements and book flights when required for executives

Job Requirements:

Holds a relevant tertiary qualification focused on administration, communication, public relations, management assistance, business management and/or secretarial duties
Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)
Strong verbal and written communication skills.
Must demonstrate strong isiXhosa and English language skills written, reading and speaking
An energetic individual who functions well under pressure.
High level of attention to detail and be accurate in performance of all duties.
Excellent organisational and time-management abilities.
Must be willing to work overtime as and when required.
Must be a self-starter, be pro-active and use initiative.
Ability to multitask and prioritise tasks.
Exceptional communication and interpersonal skills.
Ability to work independently and meet deadlines under pressure.
Professional with the ability to interact confidently at executive and board level.
Willingness and ability to travel when required.

Highlights

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