Executive Office Admin, Port Elizabeth, South Africa

Job Purpose: 

We are seeking a dynamic and highly organized Senior Admin Officer to support the effective day-to-day operations of our office. This is a fast-paced role requiring a proactive individual who can adapt quickly to changing priorities and client needs.

Minimum Requirements: 

• Fluency in Afrikaans and English (written and spoken)
• Valid driver's license and own reliable vehicle
• Strong organizational, communication, and time-management skills
• Ability to work efficiently under pressure in a fast-paced environment
• High level of professionalism, confidentiality, and attention to detail
• Any legal or labour-related background will be regarded as an advantage

Key Responsibilities: 

• Welcoming and assisting clients who visit the office
• Answering and managing all incoming telephone calls
• Liaising with advisors to ensure files are accurate, complete, and up to date
• Preparing and organising files for client consultations and visits
• Drafting disciplinary and related administrative documentation
• Managing correspondence with clients, advisors, and other relevant stakeholders
• Assisting with follow-ups on matters and deadlines
• Scheduling appointments and maintaining calendars
• Preparing documentation and files for advisors
• Processing invoices and following up on outstanding payments
• Handling office purchasing and procurement of required items
• Managing filing systems (physical and electronic)
• Coordinating travel and accommodation arrangements when required
• Providing comprehensive administrative support to the Director
• Receiving and attending to deliveries when required
• Assisting with the general day-to-day management of the office
• Performing general administrative duties as required

Personal Attributes: 

• Proactive, adaptable, and solution-driven
• Able to manage multiple tasks simultaneously
• Client-focused with a professional and approachable manner