Audit Administrator, Port Elizabeth

Short Summary of the purpose of the role Ensure that adequate administrative support is provided to the audit department and the training officer

Academic Qualifications Required Grade 12

Skills, Competencies, and Experience Required Skills

Organisational skills

Filing accuracy

Teamwork

Time management

Experience

Experience working in an audit department in an administrative role

Communication (verbal and written)

Confidentiality

Ability to handle pressure and a high workload

Required Computer Package Microsoft Office (advanced level)

GreatSoft (advantageous)

Key Duties and Responsibilities Key Performance Indicators Audit Department

Timesheets - check and approve audit department timesheets (weekly)

Task creations - linking task codes to clients for timesheets

Approval of travel and overtime claims.

Tax documents from EFILING - pulling tax documents from EFILING for clerks

Do deed searches for the firm

Arrange training for the audit department

Year planning - planning of all audits and review jobs

Stock counts - planning of stock counts

Travel arrangements for audit staff (allowances, accommodation, car rental, flights)

Bank confirmations - requesting bank confirmations from confirmation.

Confirm start dates of audits

Greatsoft

Task creations

Fee creations

New task codes

Pull monthly timesheet reports from managers and directors

Auditor General

Invoicing

Sending statements

Following up on debtors

Company Vehicles

Logbooks of PKF(PE) vehicles to be kept up to date at all times.

Determine the process when you are not in the office.

Maintenance of vehicles

Regularly physically inspect the vehicles as and when they come back from a job.

Before any employee makes use of a vehicle, they must inspect and when done inspect and make note of anything in case something happens on the road

Inspection by staff and audit administrator

Organize service or any maintenance issues.

Monthly report (before the Friday before 1stMonday / last week of the month to be sent to the managing director)

Scan logbooks

Scheduled maintenance

Kilometres

Ensure everyone has a valid driver's license(on file) if using the company car.

Compliance

Compliance with the firms System of Quality Management (SOQM), policies and procedures.

Compliance with the firms Employee Code of Conduct which consists of the firms HR policies, SAICA, IRBA, and IESBA Codes of Conduct.

Work Complexity Support directors and the audit department

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