Senior Projects Administrator, Port Elizabeth

About the job Senior Projects Administrator Senior Projects Administrator

Qualifications:

Diploma in Project Administration or related fields (NQF 6)

Experience:

Minimum:

Up to 5 years experience in Project Administration or a similar role

1-2 years at a Supervisory level

Project Administration:

Executes the project administration process by creating and consolidating procedures and work schedules in accordance with standards to support the successful delivery and implementation of projects

Creates and provides standard templates, tools, and techniques to execute project work in a timely and effective manner

Compiles administration and documentation, sets goals and timelines, selects appropriate resources, schedules project meetings, and evaluates weekly project progress until successful implementation

Project administration and document control (tracking mechanisms in place)

Ensures availability of information

Work schedules created in accordance with standards and procedures

Tools and techniques successfully applied to ensure compliance

Progress reports completed and available

Communication:

Develops and executes an efficient internal communication system/open channel to ensure continuous information sharing with the management team

Coordinates project actions as required with vendors and suppliers

Communicates project objectives to all team members involved

Attends, provides input, and assists with weekly project meetings at least once a week for each project

Project objectives communicated clearly

Minutes of meetings available and followed up for action where applicable

Compliance:

Operates within controls and procedures to ensure the integrity of the Company

Identifies and reports risks or areas of concern to management within own department and area of responsibility

Ensures compliance with all relevant regulations and procedures to prevent fruitless, wasteful, and irregular expenditure

Compliance with applicable regulations and procedures

Risks reported to the manager

Availability of documentation and records

Cost and expenditure monitored waste minimized

Customer Service:

Maintains effective working relationships with customers (internal and external) to render the highest quality of services

Represents the Company in meetings with relevant stakeholders

Identifies and solves problems creatively while demonstrating a high level of integrity in line with the Companys core values

Client/Customer/Employee satisfaction index

Compliance with applicable regulations and procedures

Staff Supervision:

Ensures all employees have signed performance agreements

Monitors and measures performance quarterly by conducting employee appraisals

In collaboration with HR, identifies staff performance objectives, potential areas of development, and action plans where necessary

Ensures ongoing training and development of employees

Addresses employee relations matters fairly and promptly

HR procedures adhered to

Performance contracts in place

Performance appraisal sessions held

Performance objectives set and achieved

Feedback received from employees

Training and development plans in place

Employee relations matters attended to

Cost and Financial Control:

Contributes to the budget preparation process

Promotes and communicates the effective, efficient, economical, and transparent use of financial and other resources

Monitors and controls expenditure against budget and ensures spending occurs within budgetary limits and the Companys financial guidelines, reporting deviations to the direct manager

Explores opportunities to control and reduce costs

Continuously optimizes and maximizes business performance through maintaining cash flow and achieving set EBITDA targets

Budget input provided in a timely manner

Compliance with applicable regulations and procedures

Cost and expenditure monitored waste minimized

Opportunities to control and reduce costs presented and implemented

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