Financial Administrator, Port Elizabeth, South Africa

Administrator (Financial, Payroll, Insurance & Property Transfers)

Role Overview

The Administrator provides broad financial and administrative support across payroll, insurance, property transfers, and general operations within a property management environment. The role requires strong attention to detail, confidentiality, and the ability to manage multiple priorities while supporting various business functions.

Key Responsibilities

Financial Administration

• Process invoices, payments, journals, and bank reconciliations.
• Assist with debtor management, levy administration, and financial reporting.
• Maintain accurate financial records and support audit preparation.

Payroll Administration

• Assist with payroll processing, updates, reconciliations, and reporting.
• Maintain accurate employee records and ensure confidentiality.
• Support statutory submissions and compliance requirements.

Insurance Administration

• Maintain policy records and insurance schedules.
• Assist with claims processing from initiation to finalisation.
• Liaise with brokers, insurers, and stakeholders to resolve queries.

Property Transfers Administration

• Assist with levy clearance figures and transfer documentation.
• Monitor transfer progress and follow up on outstanding requirements.
• Maintain accurate transfer records and reporting.

General Administration

• Provide day-to-day administrative support to management and teams.
• Handle correspondence, filing, data capturing, and document preparation.
• Maintain systems, databases, and office records.
• Support cross-functional tasks and ad hoc projects as required.

Compliance & Reporting

• Ensure adherence to internal procedures and statutory requirements.
• Maintain confidentiality of financial, payroll, and client information.
• Support compliance reporting and record-keeping processes.

Requirements

• Matric (Grade 12).
• Previous experience in financial/admin, payroll, insurance, or property-related roles.
• Strong Microsoft Office skills (especially Excel).
• High attention to detail and strong organisational ability.
• Ability to manage multiple tasks and meet deadlines.
• Professional, confidential, and service-oriented approach.

Summary

The Administrator plays a key support role across financial, payroll, insurance, and property transfer functions, ensuring accurate processing, efficient administration, and reliable support to multiple business areas.