Financial administrator, Port Elizabeth, South Africa

Financial Administrator

Role Overview

The Financial Administrator is responsible for the accurate and efficient financial administration of a portfolio of community schemes. The role involves bookkeeping, financial reporting, budgeting, debt collection, audit preparation, regulatory compliance, and stakeholder support.

Key Responsibilities

• Process daily financial transactions, bank reconciliations, payments, transfers, and owner account updates.
• Raise levies, special levies, utility charges, and ensure accurate billing and collections.
• Prepare and distribute monthly management accounts and financial reports within required deadlines.
• Assist with annual budgeting processes and implement approved budgets.
• Manage debt collection processes, including legal collections and insurance guarantee claims where applicable.
• Prepare and coordinate audit files, liaise with auditors, and ensure audits are completed timeously.
• Attend to SARS submissions and tax-related administration for schemes.
• Monitor scheme bank balances and ensure accurate financial record-keeping.
• Respond promptly to client, trustee, and internal enquiries.
• Maintain accurate financial records and ensure compliance with relevant legislation, accounting standards, and company procedures.
• Assist with CSOS, CIPC, and other regulatory compliance requirements where applicable.
• Escalate financial concerns and risks to management when required.
• Provide support to colleagues and assist with portfolio handovers and cover during absences.

Requirements

• Qualification in Accounting, Bookkeeping, Finance, or a related field.
• Experience in bookkeeping, accounting, or property/community scheme administration.
• Strong understanding of financial reporting, reconciliations, budgeting, and debt collection.
• High attention to detail and accuracy.
• Strong organisational and time-management skills.
• Proficiency in accounting and financial software systems.
• Ability to work independently and meet strict deadlines.
• Excellent communication and problem-solving skills.

Summary

The Financial Administrator plays a critical role in ensuring the financial health and compliance of community schemes through accurate financial administration, reporting, budgeting, and stakeholder support. The position requires a proactive, detail-oriented individual with strong financial and administrative skills.

5 Key Skills

1. Bookkeeping & Financial Administration
2. Bank Reconciliations & Financial Reporting
3. Budgeting & Levy Management
4. Debt Collection & Regulatory Compliance
5. Attention to Detail & Analytical Skills