Site Liaison Officer Intern, Midrand

The world's leading medical&travel security services company. We are in the business of saving and protecting lives when involved in medical or security situations. More than 11,000 multi‑cultural medical, security and logistics experts stand by to provide support and assistance from over 1,000 locations in 90 countries.

As a Site Liaison Intern, you will support the Site Liaison team in ensuring smooth coordination of staff logistics and mobilization processes. You will assist with administrative tasks, travel arrangements, and communication with both internal stakeholders and external clients.

Key Responsibilities Logistics&Travel Coordination

Assist in maintaining staff rotation schedules and internal system records

Support visa application processes by gathering and filing required documentation

Coordinate travel arrangements, including flights, accommodation, and ground transportation

Maintain accurate records of travel and visa documentation

Communication&Coordination

Draft and send routine communications regarding travel and mobilization updates

Confirm arrivals, departures, and meet‑and‑greet arrangements

Maintain accurate staff contact information in internal systems

Staff Support

Support staff mobilization and demobilization processes

Assist with completion and maintenance of pre‑ and post‑mobilization checklists

Upload and manage documentation on internal platforms

Coordinate onboarding logistics such as orientation, training, and system access

Assist with registrations on internal platforms (MSRC, Medical&Security Alerts)

Prepare and distribute staff documentation (timesheets, expense claims, medical forms, site packs)

Coordinate uniform requirements and communication to staff

Liaise with internal stakeholders including Operations, HR, and Recruitment teams

Customer Service&Relationships

Deliver a high standard of customer service through a proactive, hands‑on approach

Build strong relationships with staff and internal stakeholders

Promote teamwork and collaboration across departments

General Administration

Assist with compiling basic reports (weekly/monthly)

Attend team meetings for exposure and learning

Track document expiry dates and flag renewals

Support general administrative and coordination tasks

Health&Safety

Adhere to all company health and safety procedures

Complete mandatory training

Report hazards or incidents promptly

Qualifications

Currently studying towards, or recently completed, a tertiary qualification

Experience

1+ years experience or exposure in logistics, administration, travel coordination, HR, or customer service would be highly advantageous

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