Senior Clerks Administration, Emalahleni

About the job Senior Clerks Administration Senior Clerks Administration, Senior Data Captures/Controls&Assistant Procurement officers will be based in different departments at Camden to perform their duties in their capacity. They must also comply with all company regulations, procedures, and rules. Service Manager to ensure the contract is managed with the contract parameters and that work is done per the requirements.

Scope of Work : Senior Clerk Data Controls/Captures (T7) X5 Key Performance Areas (summary of functional outputs)

To coordinate and control SAP PM master data and provide administration support

Render SAP PM support and training

Co-ordinate master data integrity and change control

Updating the maintenance performance indicators (KPIs) presentations

Functional Outputs/Activities

Coordinate master data integrity and change controls by

Keeping a record of all master data change control documents, maintenance work procedures, and managing the manual filing system

Checking changes on the master data by drawing SAP reports to compare the last changed date with the change in the control documents investigating all discrepancies and taking corrective action thereof

Updating the manual filing system and generating electronic copies of the master data in word format

Render SAP PM support and training by:

Assisting users and providing additional training and first-line support, telephonically, through one-on-one coaching

Assisting maintenance and engineering departments with data retrieval and queries by coaching users on the use of SAP reports

Coordinating the SAP system fault resolution by reporting faults to BASC via ARS (Action Required System), discussing faults, and reaching a consensus on changes needed at the SAP PM User Group Forum following up and testing the system after fault ratification

Providing coaching and liaising with BASC for competency assessments

Supporting and assisting with rotatable work orders

Updating the maintenance key performance indicator presentation by:

Collecting the required performance information and reports

Maintenance of spreadsheets and filling reports

Assisting in drawing KPI reports on the database (i.e., if a Senior Engineering Assistant is not available)

Updating and maintaining the monthly maintenance key performance indicator presentation(s)

Controlling stationery and re-ordering when required

Loading purchase requests

Attending to telephones, taking, and delivering messages as and when required

Controlled Disclosure When downloaded ft on the document management system, this document is uncontrolled and the responsibility lasts with the user to ensure it is in line with the authorized version on the system.

Qualifications and Experience required

Minimum Qualification required Grade 12 or N3 National Certificate

Related minimum experience. 2 years related experience in the field (Maintenance)

Competencies required (includes internal training)

Behavioural (Integrity, honesty, trustworthiness, professionalism)

Leadership (Team player, motivating teams, coaching, mentoring, developing, etc)

Knowledge

Knowledge of maintenance processes

Knowledge to use maintenance computerised system

Knowledge of SAP PM

Knowledge of database basics and appropriate applications

Knowledge of office techniques

Skills

Communication skills, computer literacy, coaching skills

Attributes

Punctuality, dedication, willingness to adopt to pressure and different roles

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