Company Secretary, Durban

Functions

Plan & purpose meeting dates to the Board of Directors for approval.

prepare agendas and submissions for board & committee meetings.

Manage meeting packs, attendance, and minute-taking.

Ensure compliance with Companies Act requirements. 

Annual General Meetings

Obtain necessary approvals for special resolutions 

Prepare proxy forms and AGM documents.

Oversee preparations for the AGM and handle minutes and resolutions. 

Corporate Governance 

Ensure consistent application of King IV recommendations.

Evaluate the Board, Committee and Chairman annually. 

Address ad-hoc governance requests from the board. 

Regulatory Authorities 

Act as the central contact point for regulatory authorities

Provide required returns and forms to regulators.

Keep management updated on regulatory changes. 

Director record Keeping

Manage director information and interests.

Prepare letters of appointment for Non-Executive directors

Director Induction and Training

Create and maintain an induction portfolio for new directors

Arrange induction sessions and relevant training for directors 

Share Portfolio

Review outsourcing agreement for share portfolio administration.

Oversee dividend declaration and FICA compliance. 

Signatories on Bank's Accounts

Administer authorized signatories on various platforms.

Annual and Interim Reports

Ensure timely completion of annual and interim reports

Prepare corporate governance reports for inclusion. 

Reporting

Prepare monthly reports for EXCO meetings.

Staff management

Management of employees within the Secretariat department. 

Conduct performance management sessions.

Handle disciplinary matters when necessary

Collaborate with HR for staff development.

Qualifications

 A legal or commercial degree, or alternatively a CIS Diploma

Experience

 A minimum of 5 years' experience as a company secretary or relevant and appropriate experience working in a Corporate Secretary environment.

Knowledge

Knowledge of various, regulations and Code, including but not limited to, inter-alla, the following:

- The Banks Act and the accompanying regulations. 

- The Companies Act and accompanying Regulations and

- King IV

An understanding of the legislative and regulatory environment to be able to apply the requirements of the relevant legislation / regulations / code of the benefits of the bank and in accordance with both the spirit and letter of the law.