Human Resources Administrator (Mobeni, KZN), Durban

About the job Human Resources Administrator (Mobeni, KZN) KEY RESPONSIBILES Personal Files

Maintain all personal files for company

Make up files for new employees

Do filing as required

Archive files as required

Jarrison System

Provide support to all branches with regards to Jarrison software queries

Check any discrepancies in clock-ins or leave

Back up to MTD Timekeeping Administrator

Liaise with Jarrison in regards to any software changes required

Recruitment/Terminations

Place advertisements internally and on online portals for all divisions, short listing of CVs, setting up of interviews, conducting interviews with Line Management, setting up polygraphs, doing credit and reference checks

Liaising with recruitment agents

Liaising with candidates when recruitment is done internally

Draw up appointment letters/contracts and termination letters

Prepare incentive sheet for new employees

Complete entry and exit interviews and check lists

Assist new employees with Induction documents

Training

Keep record of all training for SETA and BEE reporting purposes

Book training as requested by Management

Prepare and compile annual submission to the WR SETA

Job Descriptions

Assist HR Consultant to draw up and maintain job descriptions for the Group

Issue notices of hearings

Conduct informal disciplinary/counselling/performance hearings

Issue counselling letters, verbal and written warnings

Payroll / Incentives

Monthly preparation of Incentive schedules for the Group

Preparation and distribution of individual Incentive sheets for the Group on a quarterly basis or as instructed by management

Check monthly Incentive / payroll Input (Leave, late clock in, overtime, staff deductions and incentive penalties) from all branches

Maintain records on the VIP Personnel Management module

Maintain records on the VIP Skills modules

Back up for Payroll Administrator

Temporary Employment Solution Providers

Weekly and monthly reconciliation of TES invoices for all branches

Maintain records of TES employees

Liaise with TES providers on any invoice and staff queries

General HR Administration

Maintain records of gift declarations

Prepare year end leave roster for company

Monthly telephone audit

Maintain Health&Safety and Licences file

Issue uniform letters for employees/Maintain uniform file

Assist with annual BBBEE preparation

Assist with annual EE reporting requirements

Manage IOD and WCA reporting requirements

Assisting employees with HR related queries when needed

Assists with any request made by Management

REQUIREMENTS

3 to 5 years experience

Payroll software experience (SAGE 300 Payroll will be an added advantage)

Experience with Employee Self Service (ESS) system

Experience with time and attendance software (Jarrison will be an added advantage)

Have a strong foundation in recruitment, interviews&HR Administration (functions listed in responsibilities above)

RUMUNERATION R15,000 To R18,000 (Negotiable depending on qualification and experience)

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