Executive Personal Assistant (Administration), Sandton

Overview This position is responsible for all administrative support activities and effective coordination of the CEO's office. The key focus areas are:

Personal assistant support to CEO

Administration and office support to CEO (and at times the EXCO team)

Qualification

Minimum: Grade 12 and a recognized Secretarial or PA Diploma +

Extensive experience as a secretary or personal assistant at a senior manager/executive level in a corporate environment. 6-7 years' experience,

Excellent computer literacy and skills with experience in all MS packages, such as MS Word, MS Excel, MS PowerPoint, MS Outlook

Must be confident in all communication have a strong service orientation and focus.

The ability to manage upwards and be pro‑active

Ability to handle pressure in a professional manner

ACI candidate.

Key Responsibilities

Overall PA and secretarial duties

Efficient electronic diary management

Liaison between CE office and other departments (internal and external)

Daily correspondence including telephone calls screening

Organizing travel and preparing complex travel itinerates (local and international)

Professionally plan and manage meetings, functions and events

Minute taking and meeting support

Managing and reviewing filing and office systems

Assist the Executive teams with administrative activities and travel arrangements

Processing purchase orders on Baan (ERP)

Preparing monthly travel reports

Ensuring all monthly management reports are consolidated and distributed

Sourcing and ordering stationery and office equipment

Liaising with Executives direct reports and clients

Personal Attributes

Excellent inter-personal and people skills

High level of confidentiality and integrity

Excellent verbal and written communication skills

Ability to work under pressure to meet stringent deadlines

Attention to detail and accuracy is essential

Energetic, self-motivated and a proactive team player

Must have a professional demeanor

Excellent administration skills

Complete-finisher with a follow through aptitude

Sense of urgency and delivery orientation

Efficient and well organized

#J-18808-Ljbffr