Property Administrator, Sandton

Ability Executive Recruitment | Full time

Property Administrator Sandton, South Africa | Posted on 20/05/2026

The main purpose of this position is to handle the full property administration function, as follows:

MDA– Pull reports, upload and download budgets and forecasts, tenancy schedules, rent rolls, tenant transaction history, ect. Tenancy schedules are saved monthly for the annual audit.

MDA– Back-up for loading leases and uploading utility files, run invoices, dotenant account adjustments, etc. (Back-up for leasing administrator and debtors administrator).

Update prop-share schedules monthly on Excel with tenant movement and annually with council and supplier rates, refuse and insurance adjustments. Create forms for leasing and debtors to load changes per tenant with the annual adjustments.

Do monthly Excel Tenancy Schedule for Ampacity highlighting tenant movement and fixed charges.

Assist with compiling all information for annual audits.

Legals

Do monthly recons for all legal tenant accounts on Excel when billing is stopped at lease cancellation. This is used for updated judgement applications. Include TI and commissions amortised amounts that can be claimed back.

Keep legal fee recons updated for all active legal cases and compile legal invoices for approval.

Compile write-off motivations.

Request monthly reports from Attorneys and Leasing for the management packs.

E-mail general correspondence to tenants– eg – power outages, water outages, maintenance taking place, basement washing, parking issues, ect. PA will have to pull tenant contact list from MDA, sort and remove vacated or legal tenants, monitor returned mails and follow up with tenant on correct contact details. Update MDA with correctcontact details.

Assist with following up on outstanding leases.

Do the parking allocations for Facilities to hand over with premises handovers and assist in resolving tenant parking disputes and issues. Keep parking allocation schedules updated with all tenant movements.

Reporting

Assist with compiling monthly reports for Exco Meetings.

Assist with compiling and updating leasing and facilities reports.

Leasing

Ensure original documents are signed correctly and saved in the relevant folder on the cloud.

Assist with general leasing processes and be a back-up for the lease administrator to type leases and addendums, load on MDA and follow up on outstanding documentation.

Requirements

Matric

3-5 years experience as a Property/Leasing Administrator within the Commercial/Retail property industry (non-negotiable).

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