Administrator - Corporate Services, Johannesburg

Administrator– Apex Corporate Services We are seeking a proactive Administrator to join the Apex Corporate Services team. The successful incumbent will be responsible for the administration of a client portfolio while providing the highest quality of customer service.

Responsibilities

Be responsible for and work with a senior administrator managing a client portfolio including all aspects of administration and company secretarial matters.

Manage the day‑to‑day client requests and reporting.

Communicate directly with clients and the manager to answer and resolve queries.

Assist with organising and supervising the execution of income distribution and ongoing administration process (supported by a payment team).

Ensure operations such as subscription, redemptions and transfers are completed in a timely manner against set SLA monthly deadlines.

Ensure all email queries are solved promptly and satisfactorily by monitoring client and fund manager emails.

Ensure responsibilities are done effectively and to agreed client, best practice, regulatory and statutory deadlines by closely working with senior administrator and managers in the team.

Work with senior leadership to ensure the planning, coordination and completion of all regulatory obligations and administration requirements within strict deadlines for a portfolio of entities.

Follow customer‑specific procedures in relation to administration and reporting requirements for each entity.

Assist the accountants in the planning and coordination of audits and filing of annual statutory financial statements.

Build a detailed understanding of client portfolios, entity specific requirements and applicable statutory regulations/requirements and act as a source of guidance to other team members and answer client queries.

Assist with bank account openings and coordinate AML/KYC requests around the entity portfolio when required.

Be aware and assist with payment transactions for your client portfolio.

Arrange and attend board meetings, prepare minutes and maintain other appropriate records and logs.

Prepare and implement customer‑specific procedures in relation to governance and reporting requirements for specific client structures.

Manage a large client portfolio, including all aspects of administration and company secretarial matters.

Preparation of documentation for signature.

Ad‑hoc administrative tasks as required.

Ensure adherence to internal policies, controls and systems, including meeting any internal deadlines.

Liaise with third parties such as lawyers, auditors, bankers, tax advisors and alternative investment fund managers as required.

Build key relationships with clients, respond swiftly to client requests and manage client expectations.

Skills Required

Minimum of 1 year of experience in a fund administration role or relevant experience within financial services or law.

LLB, BCom, or a relevant business qualification is essential.

Experience in corporate solutions, fiduciary services, legal work, or in‑house company secretarial roles would be advantageous.

Being an admitted attorney will further strengthen your application.

Strong academic background in areas such as Chartered Secretary, Corporate Governance, Compliance, or similar fields is also desirable.

Proficiency in Microsoft Office (Word, Excel and Outlook).

Knowledge of the regulatory environment relating to fund management (some training will be provided).

Willing to adapt and learn and work with a team.

Excellent communication skills, written and verbal.

Basic understanding of AML requirements.

Working knowledge of Company Law and Corporate Governance is advantageous.

Excellent organisational skills.

Excellent attention to detail and accuracy.

Ability to obtain data from several sources and interpret accordingly.

Ability to work in a team environment, including with colleagues in other jurisdictions.

What You Will Get In Return

A genuinely unique opportunity to be part of an expanding large global business.

Competitive remuneration commensurate with skills and experience.

Training and development opportunities.

Equal Opportunity Employer We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio‑economic responsibilities for dependants, physical or mental disability. Any hiring decision is made on the basis of skills, qualifications and experience.

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